How to Plan Your Day in the Morning

Posted by Kendra Fletcher on

Professional Organizer Productivity TipsIn an ideal world, I would sit down for 5 to 10 minutes each morning and plan out my day. But, I'll be the first to admit that I don't always do that. However, I do know that on the days that I make time for this important activity, I have a much more productive day.  
 
I feel less stress. I am better able to focus on the most important tasks. I feel more accomplished. I am less distracted by other shiny things (like Facebook, non-important emails, or surfing the internet).

So, what kind of planner do I have? Well, I have tried a few different planners and they didn't really have the elements I wanted. So, I created my own with the elements that are important to me. 

 

Let me first say that I keep my calendar on my computer using Google calendar. I keep my master to do lists in a program called Trello. However, even with these electronic tools, I find that I personally do better when I synthesize the information and put it all down on paper so I know what my day looks like. 

For the planner page I created, here are the sections that I have:

  • Hourly Schedule - I like to have a schedule divided in half-hour segments so that I can see WHEN I need to do certain tasks during the day. Usually I do this first. I write in what must be done from my electronic calendar so I can lock in those time slots (such as an appointment I have, when I need to pick up the kids, etc.) I also sometimes use this to set TIMERS on my phone so that I don't lose track of time and miss an appointment.
  • Push Goals - These are three small tasks (usually 5-15 minutes) that move the needle forward on the most important priorities in my life. If you want to learn more about this concept, I got it from the book Push by Chalene Johnson.
  • Tasks - Then I create a list of tasks I need to accomplish for the day. I look at my electronic to do list in Trello and also the papers piled on my desk and write a list of tasks I need to complete for that day.
  • Gratitude and Affirmation -  I like to keep my mindset in a positive space so I have a spot to write down three things I'm grateful for, an affirmation for the day, and a list of what would make that day great. I learned these principles from The Five Minute Journal: A Happier You in 5 Minutes a Day
  • Lifestyle and Health - And lastly, I have a section that focuses on my health and well-being. I write down my planned exercise, my meal plan, and how much sleep I got.

So, there you have it! That's how I plan my day and what I consider each morning to map out my plans. Now that I'm writing this blog post I'm realizing how important it is for me to make this a priority almost everyday.

It leads to more productivity, more happiness, and a better organized day!


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